REQUEST A RESERVATION

Many elements go into planning and executing a successful program.
Here are some resources and guidelines to help you.

Alumni & Off-Campus

The UCLA campus, with its many resources and attractions, offers an environment that will enrich any event. Just a short distance from the Pacific Ocean, its location on the West Side of Los Angeles affords easy access to the abundant recreational sites and cultural centers visitors want to see.

While on the campus itself, guests will enjoy viewing the numerous gardens and museums accenting the 419-acre campus – not to mention college basketball’s fabled Pauley Pavilion.

We at UCLA Student Union Event Services have the perfect location – in the heart of the UCLA campus – for your conference, reception, performance or trade show. We can coordinate all of your event needs including technical equipment, catering and staffing. Our event planning experience paired with personalized services will make your event an occasion to remember.

Make a Reservation (Alumni & Off-Campus)

Contact our reservations team for availability and to be connected with one of our Event Managers.

  • Email us: reserve@asucla.ucla.edu

  • Visit us: Information Window A-Level of Ackerman Union

  • Summer Drop-In Hours:
    Monday-Thursday from 1pm - 3pm

  • Call us: (310) 206-0832 during open window hours above.

Preliminary Planning

  • Take a look at our Venue Gallery to familiarize yourself with our spaces.

  • Review our Event Planning Fact Sheet for basic event information.

  • Set an event details appoint with your Event Manager or one of our Reservationists. (This is not necessary for simple meeting room bookings.)

Detailed Planning for Event Venues

  • Prior to your planning appointment, please complete the Student Union Event Planning Worksheet

  • At your event details appointment with your event manager be prepared to discuss the details of your event (i.e. A/V needs, room layout, catering, merchandise and/or ticket sales, etc.), so your Event Manager/Reservationists can prepare:

    • Preliminary Diagram– How do you want the venue set up? Tables, chairs, etc.

    • Preliminary Estimate– Preliminary estimate of charges. Click here to see a complete Student Union price list for Alumni & Off-Campus Clients.

After your event, evaluate!

Complete ASUCLA’s Student Event Evaluation and let us know how we can improve your event execution.

UCLA Departments

We at UCLA Student Union Event Services have the perfect location – in the heart of the UCLA campus – for your conference, reception, performance or trade show. We can coordinate all of your event needs including technical equipment, catering and staffing. Our event planning experience paired with personalized services will make your event special.

Past events have ranged from banquets for a teachers’ group to trade association meetings and temple services. Small weddings and large receptions have both found a home in our event space. In addition to Ackerman Grand Ballroom, one of the largest and most flexible assembly areas on campus, we offer smaller rooms nearby for receptions, break-out sessions, child care, or other complementary uses.

Like all campus venues, we use UCLA Events Online (EOL) to register and confirm your department reservation. Your event manager will initiate the EOL application once you make a reservation. Please click here to access EOL.

Make a Reservation (UCLA Departments)

Make reservation requests and browse our venues & meeting rooms online through our Event Management System (EMS) WebApp.

  • Register for an account for your campus department (department email required)

  • Browse dates for our venues & meeting rooms

  • Request a reservation & select additional services

Contact our reservations team. 

  • Email us: reserve@asucla.ucla.edu

  • Visit us: Information Window A-Level of Ackerman Union

  • Summer Drop-In Hours:
    Monday-Thursday from 1pm - 3pm

  • Call us: (310) 206-0832 during open window hours above.

Register your event/meeting.

  • Our Reservations team will initiate a UCLA Events Online Event Registration form (please provide department EOL contact).

Preliminary Planning

  • Take a look at our Venue Gallery to familiarize yourself with our spaces.

  • Review our Event Planning Fact Sheet for basic event information.

  • Set an event details appoint with your Event Manager or one of our Reservationists. (This is not necessary for simple meeting room bookings.)

Detailed Planning for Event Venues

  • Prior to your planning appointment, please complete the Student Union Event Planning Worksheet

  • At your event details appointment with your event manager be prepared to discuss the details of your event (i.e. A/V needs, room layout, catering needs, merchandise and/or ticket sales, etc.), so your Event Manager/Reservationists can prepare

    • Preliminary Diagram– How do you want the venue set up? Tables, chairs, etc.

    • Preliminary Estimate– Preliminary estimate of charges. Click here to see a complete Student Union price list for UCLA Departments.

  • If you are thinking about collecting money or selling merchandise at your event, review our Cash & Check-Handling Guidelines.

After your event, evaluate!

Complete ASUCLA’s Student Event Evaluation and let us know how we can improve your event execution.