“Classifications & Pay Ranges”
Policy | Supersedes | Effective |
#301-A | 7/1/2017 1/1/2018 6/1/2018 7/1/2018 7/1/2019 |
7/1/2020 |
Policy | Supersedes | Effective |
#301-A | 7/1/2017 1/1/2018 6/1/2018 7/1/2018 7/1/2019 |
7/1/2020 |
Rate | Minimum | Midpoint | Maximum | Status | ||
Range | ||||||
Salary Grade: 160 | NON-EX | |||||
Customer Service Representative | UEP 4922 Asst. I |
|||||
HR |
$15.00 |
$17.00 |
$19.00 |
|||
Salary Grade: 162 |
|
|
|
NON-EX | ||
Customer Service Supervisor/ Administrative Service |
|
|
|
UEP 4921 Asst. II |
||
Representative |
HR |
$15.75 |
$21.13 |
$26.50 |
|
|
Salary Grade: 163 |
|
|
|
NON-EX | ||
Customer Service Lead Supervisor |
|
|
|
UEP 4920 Asst. III |
||
HR |
$16.55 |
$26.90 |
$37.25 |
|||
Salary Grade: 164 |
|
|
|
NON-EX | ||
Management Assistant |
|
|
|
UEP 4920 Asst. III |
||
HR |
$16.55 |
$26.90 |
$37.25 |
|||
Salary Grade: 165 |
|
|
|
NON-EX | ||
Customer Service Senior Supervisor/Management |
|
|
|
UEP 4919 Asst. IV |
||
Trainee | HR |
$17.40 |
$31.18 |
$45.00 |
||
Salary Grade: 166 |
|
|
|
NON-EX | ||
Project Assistant |
|
|
|
UEP 4919 Asst. IV |
||
HR |
$17.40 |
$31.18 |
$45.00 |
|||
Salary Grade: 167 |
|
|
|
NON-EX | ||
Technical Assistant |
|
|
|
UEP 4919 Asst. IV |
||
HR |
$17.40 |
$31.18 |
$45.00 |
Salary Grade: 160 | NON-EX | |||||
Customer Service Representative | UEP 4922 Asst. I |
|||||
HR |
$15.00 |
$17.00 |
$19.00 |
|||
Salary Grade: 180 | NON-EX | |||||
Computer Store Representative | UEP 4921 Asst. II |
|||||
HR |
$15.75 |
$21.13 |
$26.50 |
|||
Salary Grade: 181 |
|
|
|
NON-EX | ||
Computer Store Specialist |
|
|
|
UEP 4920 Asst. III |
||
HR |
$16.55 |
$26.90 |
$37.25 |
|||
Salary Grade: 182 Technical Services Supervisor |
|
|
|
NON-EX UEP 4919 Asst. IV |
||
HR |
$17.50 |
$31.28 |
$45.00 |
|||
|
|
|
STUDENT PART-TIME CLASSIFICATION – FOOD SERVICE
JOB CODE 4922
Salary Grade: 190 | NON-EX | |||||
Customer Service Representative | UEP 4922 Asst. I |
|||||
HR |
$15.00 |
$17.00 |
$19.00 |
|||
Salary Grade: 191 |
|
|
|
NON-EX | ||
Customer Service Representative |
|
|
|
UEP 4921 Asst. II |
||
Back of House | HR |
$15.50 |
$21.00 |
$26.50 |
||
Salary Grade: 192 |
|
|
|
|
NON-EX | |
Customer Service Supervisor |
|
|
|
|
UEP 4921 Asst. II |
|
HR |
$15.75 |
$21.13 |
$26.50 |
|||
Salary Grade: 196 |
|
|
|
|
NON-EX | |
Customer Service Supervisor |
|
|
|
|
UEP 4921 Asst. II |
|
Back of House |
HR |
$16.30 |
$21.40 |
$26.50 |
||
Salary Grade: 193 |
|
|
|
NON-EX | ||
Customer Service Lead Supervisor |
|
|
|
UEP 4920 Asst. III |
||
HR |
$16.55 |
$26.90 |
$37.25 |
|||
Salary Grade: 194 |
|
|
|
NON-EX | ||
Customer Service Senior Supervisor |
|
|
|
UEP 4919 Asst. IV |
||
HR |
$17.40 |
$31.18 |
$45.00 |
|||
Salary Grade: 195 |
|
|
|
NON-EX | ||
Dishwasher |
|
|
|
UEP 4922 Asst. I |
||
HR |
$16.00 |
$17.50 |
$19.00 |
Rate | Minimum | Midpoint | Maximum | Status | ||
Range | ||||||
Salary Grade: 760 | NON-EX | |||||
Customer Service Representative | UEP 4922 Asst. I |
|||||
HR |
$15.00 |
$17.00 |
$19.00 |
|||
Salary Grade: 762 |
|
|
|
NON-EX | ||
Customer Service Supervisor/ Administrative Service |
|
|
|
UEP 4921 Asst. II |
||
Representative | HR |
$15.75 |
$21.13 |
$26.50 |
||
Salary Grade: 763 |
|
|
|
NON-EX | ||
Customer Service Senior Supervisor |
|
|
|
UEP 4920 Asst. III |
||
HR |
$16.55 |
$26.90 |
$37.25 |
|||
Salary Grade: 764 |
|
|
|
NON-EX | ||
Management Assistant |
|
|
|
UEP 4920 Asst. III |
||
HR |
$16.55 |
$26.90 |
$37.25 |
|||
Salary Grade: 765 |
|
|
|
NON-EX | ||
Management Trainee |
|
|
|
UEP 4919 Asst. IV |
||
HR |
$17.40 |
$31.18 |
$45.00 |
|||
Salary Grade: 766 |
|
|
|
NON-EX | ||
Project |
|
|
|
|||
Assistant | HR |
|
By terms of agreement | |||
Salary Grade: 767 |
|
|
|
NON-EX | ||
Technical |
|
|
|
|||
Assistant | HR |
|
By terms of agreement |
Policy | Supersedes | Effective |
#301-F | 12/1/97 | 3/1/98 |
Code:
Identifies a specific payroll classification.
Title:
Rate:
Pay Range:
The range of compensation for any classification.
Ranges begin with minimum and end with maximum pay rates. Midpoint pay rates are also shown.
Employees are paid within the established minimum and maximum pay rates for their classification.
Status:
“PAY INCREASES & ADJUSTMENTS” |
||||||||
#301-J | 1 of 3 | Supersedes: | 7/1/98
1/1/2001 8/1/2003 8/1/2005 8/1/2006 7/1/2007 10/1/2007 7/1/2008 5/1/2009 7/1/2009 7/1/2010 7/1/2011 7/1/2012 9/1/2012 |
Effective: | 7/1/2013 |
General Provisions
Employment Changes & Current Student Employee Pay
Regular Student Employees
The following shows how pay is affected when a current regular status student employee is transferred to another service area, reclassified or elects to assume a different or “ADD” position:
If the position level = :
|
Pay rate would = : |
Same classification as current | Same rate as current |
Lower classification than current | Same % into the pay range of the lower classification as the % into the pay range of the current job classification |
Higher classification than current | Employee receives the greater of:
· “Minimum” of new pay range OR · 5% increase |
Rehires
Regular Student Employees
Regular status student employees who return to regular status ASUCLA student employment at any time following separation are paid:
If hired into a Higher Classification |
If hired into the Same or Lower Classification |
|
“Minimum” of the pay range for new job or prior rate, whichever is higher
|
Same % into the pay range of the new job classification as the % into the pay range of the job classification occupied by the individual when they left ASUCLA employment
|
Continued …. “PAY INCREASES & ADJUSTMENTS” | |||||||
#301-J | 2 of 3 | Supersedes: | 7/1/98
1/1/2001 8/1/2003 8/1/2005 8/1/2006 7/1/2007 10/1/2007 7/1/2008 5/1/2009 7/1/2009 7/1/2010 7/1/2011 7/1/2012 9/1/2012 |
Effective: | 7/1/2013 | ||
Individuals who formerly received stipends will be paid by new terms of agreement if they accept a new stipend assignment.
Individuals who formerly received stipends will be paid at “Minimum” of the range for the new position on accepting regular status ASUCLA student employment.
Merit Increases
Regular status student employees are eligible for merit increases based on annual performance review ratings (see “Performance Reviews”) and availability of funds.
The first eligibility for merit increase review occurs on April 1st if hired on or before February 1st of the same year. If hired after February 1st of that year, the first eligibility of merit increase will be April 1st the following year.
Merit increases are normally awarded annually, effective April 1.
Student employees who have reached the top of their pay range are not eligible for merit increases.
Ineligible for Merit Increases
Individuals receiving stipends are not eligible for annual merit increases.
Promotional Increases
A pay increase of 5% or “Minimum” of the new range, whichever is greater, may be awarded upon promotion or upward reclassification that includes significantly increased responsibilities.
Pay Adjustments
Compensation may be adjusted in response to a number of circumstances, including but not limited to:
Pay adjustments are generally increases of 5%.
Pay adjustments require the approval of ASUCLA’s Executive Director.
Continued …. “PAY INCREASES & ADJUSTMENTS” | |||||||
#301-J | 3 of 3 | Supersedes: | 7/1/98
1/1/2001 8/1/2003 8/1/2005 8/1/2006 7/1/2007 10/1/2007 7/1/2008 5/1/2009 7/1/2009 7/1/2010 7/1/2011 7/1/2012 9/1/2012 |
Effective: | 7/1/2013 | ||
Demotion or Downward Reclassification
Employees who are demoted to a lesser position generally receive a pay decrease.
Employees whose positions are reclassified downward will receive a pay decrease when duties/responsibilities are significantly decreased, or under similar circumstances.
Range Adjustments
Pay ranges are adjusted periodically to provide increased potential for pay advancement.
Exceptions
Exceptions require the advance approval of the operating Division and Human Resources Directors.
Policy | Supersedes | Effective |
#306 | 12/1/97 1/1/2001 8/1/2003 8/1/2006 10/1/2007 |
7/1/2013 |
All regular status student employees are identified in ASUCLA’s Title & Pay Plan as Non-exempt.
Non-exempt employees are defined as employees who, based on duties performed and manner of compensation, are subject to all Fair Labor Standards Act provisions.
Non-exempt employees are compensated for actual time worked:
Individuals receiving stipends are not subject to the provisions of the Fair Labor Standards Act.
Policy | Supersedes | Effective |
#311 | 3/1/98 1/1/2001 8/1/2005 |
8/1/2006 |
DCP is a qualified retirement program governed and mandated by the Internal Revenue Service. It is administered by University of California Employee Benefits in the Office of the President, located in Oakland. Unless exempt, employees must contribute 7.5% of their gross wages to the DCP and 1.45% to Medicare (on a pre-tax basis). DCP contributions are made in lieu of Social Security.
Several investment options, from which you may choose, are available for your contributions. If you do not make an investment choice, the contributions will automatically be invested into a savings fund. To find out more about the DCP, contact the Human Resources Office.
You will receive a refund of your contributions and earnings upon terminating your employment with ASUCLA. The refund check will come to you 6 – 8 weeks later. Usual Federal and State taxes will be withheld, as well as tax penalties of 10% (federal) and 2.5% (state) if you are not of retirement age. To avoid such penalties, you have the option of arranging for a direct rollover of the money into an IRA or similar account.
To be exempt, you must satisfy the following requirements:
Fall, Winter, & Spring Terms | Summer Terms | |
Undergraduate Students | 6 units per term | 4 units per term |
Graduate Students | 6 units per term or approved doctoral candidacy | 4 units per term |
This policy applies also to individuals in stipend assignments at ASUCLA.
Policy | Supersedes | Effective |
#316 | 1/1/2001 | 8/1/2006 |
All student employees are required to record time worked using the KRONOS timekeeping system. Pay checks are generated based on the hours reported worked from the KRONOS system by:
Employees are to immediately advise a professional supervisor or manager in the event they neglect to ‘swipe in or out’.
Violations of this policy are grounds for immediate dismissal, including but not limited to:
Policy | Supersedes | Effective |
#321 | 12/1/97 1/1/2001 8/1/2003 8/1/2006 9/1/2012 |
7/1/2013 |
ASUCLA’s pay days are every other Wednesday.
There is a ten (10) day process period from the pay period end to the pay day, therefore, Wednesday pay day will pay time worked for the two weeks prior to the 10 day process period.
When a pay day falls on a holiday, pay checks are distributed the previous regular work day.
ASUCLA’s work week begins at 12:00 a.m. every Sunday, and ends every Saturday at 11:59 p.m..
Employees can log onto https://ucpath.universityofcalifornia.edu and elect to have their pay automatically deposited to a savings or checking account at almost any bank, savings institution or credit union in the Southern California area.
Employees who elect Automatic Deposit will also view their pay information on line at https://ucpath.universityofcalifornia.edu.
Employees and individuals receiving stipends are responsible for reviewing their pay carefully to verify the number of hours, rate paid and deductions taken prior to cashing or otherwise negotiating them.
Employees and individuals receiving stipends are required to report discrepancies immediately to their supervisor or manager. Failure to report pay discrepancies resulting in overpayment may result in immediate dismissal.
ASUCLA retains the right to initiate employee and stipend repayments through payroll deductions when an overpayment occurs.
Policy | Supersedes | Effective |
#326 | 12/1/97 | 1/1/2001 |
Each department establishes its own requirements for a minimum work schedule, but most ask their student employees to be available to work at least 10 hours per week.
ASUCLA’s maximum work schedule for part-time employees is 20 hours per week. The 20 hour maximum work schedule may be waived when classes are not in session, such as during the summer months, holidays, and academic session breaks.
Individuals receiving stipends are not subject to these provisions.
The hours you work each week are scheduled according to your availability and are based on your department’s business needs.
When schedules are changing due to such things as finals weeks, academic session breaks or the beginning of an academic quarter, you will be asked to provide your supervisor with your availability for the new period, in advance. Failure to do so may result in being removed from your department’s schedule. This applies to:
Policy | Supersedes | Effective |
#331 | 12/1/97 1/1/2001 8/1/2003 8/1/2005 8/1/2006 |
7/1/2011 |
ASUCLA adheres to the provisions of State and Federal law in scheduling employee breaks and meal periods.
Breaks and meal periods are scheduled by your supervisor based on the operating needs of the department, according to the following schedules:
BREAKS…
You may not combine 2 breaks to equal one, add breaks to a meal period, nor take breaks at the beginning or end of your work shift.
Hours Worked | Length of Break |
---|
MEALS…
Length of meal periods when more than 6 hours are worked will be determined by your supervisor.
Meal periods must fall as close as possible to the middle of your shift.
You may not accumulate meal periods for use another day.
Hours Worked | Length of Meal Period |
---|
Breaks and meal periods are scheduled by your supervisor based on the operating needs of the department, according to the following schedules:
Student employees are paid at their regular rates for meal periods under these conditions only:
Employees and their supervisors must have agreed in advance, in writing, to waiving the meal period, and must have advance approval of the Human Resources Division.
Individuals receiving stipends are not covered under the provisions of State and Federal law concerning breaks and meal periods. Supervisors are therefore not obligated to provide breaks and meal periods to individuals in stipend assignments. Supervisors may, however, allow individuals in stipend assignments to take breaks and meal periods based on the operating needs of the department and the preferences of the individuals in stipend assignments.
Policy | Supersedes | Effective |
#336 | 12/1/97 1/1/2001 8/1/2003 8/1/2005 |
7/1/2007 |
In accordance with the Fair Labor Standards Act, when student employees are required to work more than 40 hours in a single work week, they will be compensated with either:
Wherever operationally feasible, Comp Time is to be taken in the same work week in which overtime hours will occur. In such cases, Comp Time is taken at “straight time”.
Overtime pay or Comp Time does not occur when a student employee works in excess of 8 hours in one day, unless the 40 hours per week minimum requirement has been exceeded.
No more than 240 hours of Comp Time may be accrued (160 hours of actual overtime worked at 1.5 times “straight time”). Student employees shall be paid for overtime hours that exceed this maximum accrual limit, at 1.5 times the regular hourly rate.
Employees must have supervisory approval prior to working overtime hours or taking Comp Time.
Based on operating needs and employee preferences, supervisors will determine which method of compensation to apply to overtime hours worked.
In accordance with applicable State and Federal laws/regulations, student employees will be paid at their regular rates for any hours they are required to remain on standby at ASUCLA facilities/premises. If an excess of 40 hours are worked in that work week, overtime rates will be paid.
Student employees who are performing on-call duty but who are not required to remain at ASUCLA facilities/premises (e.g., wearing pagers or checking in periodically) do not receive standby pay and are not eligible for minimum callback pay if asked to report for actual work.
In accordance with applicable State and Federal laws/regulations, when called back to work after completing the regular work schedule and leaving the work premises, student employees will be paid at their regular rates for a minimum of 2 hours plus any additional hours actually worked. If an excess of 40 hours are worked in that work week, overtime rates will be paid.
In accordance with applicable Federal laws/regulations, student employees will be paid at their regular rates for time spent traveling to and/or from a work location that is not the employee’s regular work site. The usual amount of time spent traveling to and/or from home to the regular work site, and any meal periods, may be deducted.
All student employees who donate blood or platelets during campus blood drives will receive 4 hours of Comp Time at “straight time”.
In some cases, student employees assigned to work special shifts receive a shift differential rate in addition to their regular rate of pay. Check with your supervisor or manager to determine how shift differential is administered in your department.
The differential pay rate applies only to the hours worked that fall into your department’s “special shift”. For example:
If “special shift” is …. | And your shift is …. | You’d receive differential pay for …. |
8:00 – 12:00 | 8:00 – 12:00 | 8:00 – 12:00 |
8:00 – 12:00 | 6:00 – 10:00 | 8:00 – 10:00 |
Student employees do not receive pay when they are called to jury service. Many courts recognize this as financial hardship, and excuse those who claim financial hardship from serving on an extended panel. If you are subpoenaed for jury duty, you may wish to obtain a letter from ASUCLA’s Human Resources Office that verifies that you would not receive any pay while on jury duty.
ASUCLA does not provide pay advances.
Employees and individuals receiving stipends are prohibited from accepting any form of gratuity from ASUCLA customers or vendors.
Individuals in stipend assignments are not covered under the provisions of State and Federal law concerning special pay, and are therefore not eligible for the following:
Policy | Supersedes | Effective |
#341 | 9/1/90 1/1/2001 |
8/1/2005 |
The UCLA Financial Aid Office requires that ASUCLA provide them with payroll information on our student employees and individuals in stipend assignments. The information is used to audit financial aid applications submitted by students. It is important that you advise the Financial Aid Office of your earnings with ASUCLA if you are, or expect to be, a financial aid recipient.
Policy | Supersedes | Effective |
#346 | 12/1/97 | 1/1/2001 |
If you are eligible to receive Work Study funds, you can apply these funds to your ASUCLA earnings if you are a student employee. To do so, you must contact ASUCLA’s Human Resources Office to complete necessary paperwork.
Students applying Work Study funds to ASUCLA employment will be paid at the same rate of pay as other ASUCLA student employees. Your supervisor, manager or a Human Resources Representative can provide you with additional information about the Work Study program.
The Work Study Program does not allow the application of Work Study funds towards stipends.
Policy | Supersedes | Effective |
#351 | 12/1/97 1/1/2001 8/1/2005 |
7/1/2007 |
A garnishment is any judicial or government administrative procedure through which an employee’s wages are required to be withheld for the payment of any debt.
Upon receipt of a court order for pay garnishment, and if the employee cannot obtain a release from the creditor, the moneys due will be forwarded to the proper authority.
Any other type of inquiry or request by an outside concern addressing an employee’s indebtedness will not, for purposes of this policy, be considered a garnishment.
ASUCLA will not assume responsibility for the collection of any employee debt, except those owed to ASUCLA or when directed by court order.
ASUCLA will provide information to creditors only in accordance with applicable laws and regulations.
ASUCLA recognizes garnishments of an employee’s pay as a costly, administrative burden. In accordance with state and federal laws, ASUCLA may therefore take corrective action, up to and including dismissal, with an employee when a court order to garnish or withhold his/her earnings is received.
By statute, an employee may not be dismissed because of multiple garnishments to satisfy a single judgment, or to satisfy a Support Order.
This policy applies also to individuals in stipend assignments at ASUCLA.