Many elements go into planning and executing a successful program. Here are some resources and guidelines to help you.

Make a Reservation

Make reservation requests and browse our venues & meeting rooms online through our Event Management System (EMS) WebApp.

  • Register for an account for your campus department (department email required)
  • Browse dates for our venues & meeting rooms
  • Request a reservation & select additional services

Contact our reservations team. 

  • Email us:
  • Visit us: Information Window A-Level of Ackerman Union M-F from 10am – 2pm
  • Call us: (310) 206-0832 during open window hours above.

Register your event/meeting.

  • Our Reservations team will initiate a UCLA Events Online Event Registration form (please provide department EOL contact).

Preliminary Planning

  • Take a look at our Venue Gallery to familiarize yourself with our spaces.
  • Review our Event Planning Fact Sheet for basic event information.
  • Set an event details appoint with your Event Manager or one of our Reservationists. (This is not necessary for simple meeting room bookings.)

Detailed Planning for Event Venues

  • Prior to your planning appointment, please complete the Student Union Event Planning Worksheet
  • At your event details appointment with your event manager be prepared to discuss the details of your event (i.e. A/V needs, room layout, catering needs, merchandise and/or ticket sales, etc.), so your Event Manager/Reservationists can prepare
    • Preliminary Diagram– How do you want the venue set up? Tables, chairs, etc.
    • Preliminary Estimate– Preliminary estimate of charges. Click here to see a complete Student Union price list for UCLA Departments.
  • If you are thinking about collecting money or selling merchandise at your event, review our Cash & Check-Handling Guidelines.

After your event, evaluate!

Complete ASUCLA’s Student Event Evaluation and let us know how we can improve your event execution.