Room Lottery

** ROOM LOTTERY RESULTS LINK **

Lottery appointments will be conducted via private Zoom sessions. Each group will be emailed a specific link for the day that they are assigned. Appointments will occur from 10am-4pm on weekdays from November 9th to 23rd. Access to the Zoom sessions each day is on a first-come, first-serve basis.

Student Union Event Services Lottery was established to give registered student organizations the opportunity to reserve next quarter’s meeting room and banner space without waiting in a long first-come, first served line. Only Registered Organizations with at least one student signatory can sign up for lottery.

How to Sign Up

All registered student organizations’ signatories will receive a Lottery Sign-up email from ASUCLA Student Union Lottery on Monday of Sixth Week. Simply respond to the email with the required information and you’re in!

For reservations during:

  • Fall Quarter, lottery is done in Spring
  • Winter Quarter, lottery is done in Fall
  • Spring Quarter, lottery is done in Winter
  • Summer Quarter, lottery is done in Spring

Important Dates to Know

November 1st – Initial email sent to all registered signatories with Google Form link
November 3rd – Google Form goes live on ASUCLA Website
November 5th – @ 9AM Google Form closes
November 8th – Lottery results posting
November 9th – First day of lottery meetings
November 23rd – Last day of lottery meetings

When is my Appointment day?

Around 9am on November 8th, the Lottery results will be posted online to this web page.

Please note:

• Appointments begin on November 9th and will continue until all eligible organizations have the opportunity to make a reservation.
• Appointments are not transferable between groups.

What to do on my Appointment Day?

On the date of your lottery appointment, a registered student group’s signatory has to:

  1. Drop in on a first-come, first-served basis via Zoom. (I will send you Zoom links once we have those created)

Please note:

  • Remember to be prepared with alternate choices for meeting rooms, times and dates. Meeting room and banner space allocation is not guaranteed.
  • You must come in on your assigned date to make your lottery reservation on your appointment day. You cannot reschedule, call, or email for reservations.
  • If you miss your appointment day, you can make next quarter’s reservation after the Lottery appointment period is over.
  • After the Lottery appointment period, appointments are not necessary to make meeting room reservations for the upcoming quarter and you may call, email, or drop-in to make meeting room and banner space reservations.

What can I reserve?

Each registered student organization will be allowed to reserve up to two hours of meeting space per week.

  • Once all Lottery appointments are completed, each registered student organization may reserve an additional two hours per week (not to exceed a total of four hours per week).
  • Additionally, registered student organizations must reserve all available meeting space 5 business days prior to the reservation date requested.

Due to limited banner space:

  • Each registered student organization will be allowed to reserve one banner space for one week.
  • Once all Lottery appointments are completed, each registered student organization may reserve one additional banner space for one week (not to exceed a total of 2 weeks per quarter).
  • Student groups may also sign up for one week of waiting list banner space.