Room Lottery
Student Union Event Services Lottery was established to give registered student organizations the opportunity to reserve next quarter’s meeting room and banner space without waiting in a long first-come, first served line. Only Registered Organizations with at least one student signatory can sign up for lottery.
How to Sign Up
All registered student organizations’ signatories will receive a Lottery Sign-up email from ASUCLA Student Union Lottery on Monday of Seventh Week. Simply respond to the email with the required information and you’re in!
For reservations during:
- Fall Quarter, lottery is done in Spring
- Winter Quarter, lottery is done in Fall
- Spring Quarter, lottery is done in Winter
- Summer Quarter, lottery is done in Spring
Important Dates to Know
February 18th – We send out the initial email to all registered signatories at 9am
February 20th – 5pm, Lottery sign-ups are closed
February 21st – Lottery results are posted
February 24th – First day of lottery meetings
March 3rd – Last day of lottery meetings
February 20th – 5pm, Lottery sign-ups are closed
February 21st – Lottery results are posted
February 24th – First day of lottery meetings
March 3rd – Last day of lottery meetings
When is my Appointment day?
Around 8am on Friday of Seventh Week, the Lottery results will be posted online and at Ackerman A-Level Information Window.
Please note:
- Appointments begin on Monday of Eighth weekand continue until all eligible organizations have the opportunity to make a reservation.
- Appointments are not transferable between groups.
What to do on my Appointment Day?
On the date of your lottery appointment, a registered student group’s signatory has two options:
- Drop in on a first-come, first-served basis between 9 am – 5 pm.
- Sign up for a same-day appointment time. Appointments are only offered between 1:00 pm and 4:30 pm. If you are more than ten minutes late for your same-day appointment, the appointment will be cancelled.
Please note:
- Remember to be prepared with alternate choices for meeting rooms, times and dates. Meeting room and banner space allocation is not guaranteed.
- You must come in on your assigned date to make your lottery reservation on your appointment day. You cannot reschedule, call, or email for reservations.
- If you miss your appointment day, you can make next quarter’s reservation after the Lottery appointment period is over.
- After the Lottery appointment period, appointments are not necessary to make meeting room reservations for the upcoming quarter and you may call, email, or drop-in to make meeting room and banner space reservations.
What can I reserve?
Each registered student organization will be allowed to reserve up to two hours of meeting space per week.
- Once all Lottery appointments are completed, each registered student organization may reserve an additional two hours per week (not to exceed a total of four hours per week).
- Additionally, registered student organizations must reserve all available meeting space 5 business days prior to the reservation date requested.
Due to limited banner space:
- Each registered student organization will be allowed to reserve one banner space for one week.
- Once all Lottery appointments are completed, each registered student organization may reserve one additional banner space for one week (not to exceed a total of 2 weeks per quarter).
- Student groups may also sign up for one week of waiting list banner space.