Many elements go into planning and executing a successful program. Here are some resources and guidelines to help you.

Meet with your SOLE advisor

Meet with your Student Organizations, Leadership & Engagement advisor to review all details of your event, and be sure to keep him/her aware of any changes.

Make a Reservation

Contact us to make your reservation. Don’t forget that the registered student group signatory must be present to make all reservations.

  • Email us:
  • Call: (310) 206-0832
  • Visit our reservation desk on A-Level of Ackerman Union at the Information Window on M-F from 9am – 5pm

Register your event/meeting: At the time of booking, the Reservationist will initiate a UCLA Events Online Event Registration form, sent to the student signatory.

Detailed Planning for Event Venues

  • Complete the Student Union Event Planning Worksheet
  • Make an appointment with an event manager to discuss the details of your event (ex. A/V needs, room layout, catering needs, merchandise or ticket sales, etc.).
    • Preliminary Diagram – How do you want the revenue set up?
    • Preliminary Estimate – Obtain a preliminary estimate of charges. Click here to see a complete Student Union price list for Registered Student Groups.
  • Check out the complete list of sound and lighting packages available.
  • If you are thinking about collecting money or selling merchandise at your event, review our Cash & Check-Handling Guidelines.

Preliminary Planning

  • Take a look at our Venue Gallery (link on the left) to familiarize yourself with our spaces.
  • Review the planning page (link on the left) for basic event information.
  • Review our Student Union policies. All events and activities in the Student Union fall under ASUCLA and university policy.
  • Depending on the details of your event, you may be required to complete an Event Reservation Worksheet BEFORE booking the event venue. This is not necessary for simple meeting room bookings.

After your event, evaluate!

Complete ASUCLA’s Student Event Evaluation and let us know how we can improve your event execution.